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Services – Corporate Accommodation2021-10-12T13:32:03+11:00

Specialists in Corporate Accommodation

The Accommodation Brokers specialise in purchasing accommodation for small to medium size organisations.  We are ex-hoteliers with over many years experience in the industry and apply this wealth of knowledge to assist you with your accommodation needs. We work in partnership with buyers and suppliers to seek innovative solutions, attain the best value and create collaborative purchasing arrangements.

Because we work on behalf of you, our client, we diligently research accommodation all over the world to find the best location and market price based on your requirements.

Our Services

CLIENT BRIEFINGS

Obtaining a detailed brief from our clients to understand the desired outcomes for their accommodation needs

Establish client timelines, destination and location, accommodation and budget requirements

Conduct quarterly meetings to ensure our clients are getting a 360 degree view on their accommodation usage and spend.

NEGOTIATE CORPORATE ACCOMMODATION PRICING AND BONUSES WITH SUPPLIERS

After obtaining a comprehensive brief from our clients we approach the appropriate accommodation suppliers that match our clients requirements.  We negotiate corporate rates for each of the room types, terms & conditions plus added bonuses based on achieving certain targets. These negotiate rates are then presented to our clients for approval.

NEGOTIATE ACCOMMODATION INVENTORY WITH SUPPLIERS

Inventory is a very important part of the negotiating process.  No point in having the best rate in the world with access to the inventory.  The Accommodation Brokers ensure as part of our rates negotiations that we have full access to inventory 365 days of the year – this includes last room availability based on volume accommodation materialisation.

NEGOTIATE ALL FOOD & BEVERAGE, CAR PARKING, LAUNDRY & OTHER PRICING

When negotiating Corporate Accommodation, The Accommodation Brokers also take into account the other components that can increase our clients overall travel spend.  Whether it be Food & Beverage, Carparking, Entertainment, Internet & Laundry Services we specific request discounted percentages based on the overall value of the travel spend by our clients to the accommodation suppliers.

NEGOTIATE CONTRACT TERMS & CONDITIONS WITH SUPPLIERS

We complete a comprehensive contract evaluation to minimize our clients risks which includes added clauses for full Covid 19 protection re cancellations due to lockdowns

We ensure that our clients interests are protected across all spectrums of the contract clauses.

COMPREHENSIVE COMMUNICATION & REPORTING PROGRAM

Our communication and reporting program is the foundation of your corporate accommodation program. It outlines exactly how we’re going to get things done, and how we are going to get that across to our client. We identify how important information will be communicated to stakeholders throughout the corporate travel program. We also determine who will be receiving the communication & reporting, how our clients will receive it, when they’ll receive it, and how often they should expect to receive that information.

 Access to over 1 million properties worldwide

How can we help?

Improve the Employee Experience

Corporate travelers in general would rather speak to a human to book their accommodation instead of doing it online.  They have better sense of customer service and an acknowledgement that the accommodation will be booked and confirmed for their arrival.  The also have a better sense of control that they can speak to a local if any amendments or other issues arise.

Increase Employee Productivity and Efficiency

We have found that by offering different methods of accommodation management/booking solutions we can increase the proficiency of small to medium size organisations accommodation booking processes.  Everybody organisation is different and not one solution fits all.

Increase Profits and Reduce Costs

We offer a range of accommodation management solutions designed specifically for small and growing businesses.

Our solutions drive savings to your travel budget while delivering efficiency and safety for your travelling workforce – leaving you to take care of your business.

Minimise business and compliance risk

We have a very comprehensive checklist that we apply when managing our clients corporate accommodation.  In this environment organisations want reassurance that they are being protected and that they will not suffer with cancellation bills when it is out of their control.

Through our many years of experience we understand what needs to be placed into contracts so that our clients are protected.  This also applies to bookings for accommodation that are not contracted – the terms & conditions of these need to have a flexibility so that unforeseen cancellations or amendments will not attract fee’s.

Provide critical analysis of your travel spend

Our analysis of your travel spend and usage allows us to manage and put forward solutions that will increase the productivity of your travelers and decrease your travel spend. Knowledge makes for better decisions and our travel reporting mechanisms allows us to pinpoint areas that can be improved.

How do we do this?

We do not charge a management fee!

The Accommodation Brokers do not charge a management fee – As a licensed Travel Agent our management fee is covered as part of the standard commission paid by the accommodation industry.

We do not charge a booking fee!

The Accommodation Brokers do not charge a booking fee for corporate accommodation – As a licensed Travel Agent our management fee is covered as part of the standard commission paid by the accommodation industry.

Please note that booking fees might apply if we have negotiated corporate rates from a supplier that are nett of a commission to us.

We do not charge cancellation fees!

The Accommodation Brokers do not charge a cancellation fee if your corporate accommodation needs to be cancelled – this is included in our service.

We do not charge amendment fees!

The Accommodation Brokers allows one amendment of the accommodation booking to be free of charged.  Any amendments after this will be charged at AUD$10.00(including GST) per amendment.

We do not charge administration fees!

The Accommodation Brokers do not charge a administration fee – This is included in our overall service.

Our analysis reports are at NO COST to you!

The Accommodation Brokers do not charge a fee for our reporting – This is included as part of our service.

Some of our corporate accommodation suppliers partners

InterContinental Sydney Double Bay

Hilton Brisbane

Intercontinental Wellington

Sheraton Melbourne

Sofitel Gold Coast Broadbeach

Four Seasons Bali

Crown Towers Melbourne

Hilton Auckland

The Fullerton Bay Hotel Singapore

What our clients hay to say

“Asthma Australia is a not-for-profit organisation and every dollar counts for us.  We used to book our accommodation through Expedia & Booking.com, however ever since we started using The Accommodation Brokers we have been able to considerably reduce our travel costs and they have saved us a lot of money on our cancellations as the staff previously were not 100% sure what the rules were and booked the wrong ones.”

Sally Rosen – Executive Assistant to the CEO of Asthma Australia, Asthma Australia

“We have been utilising the services of The Accommodation Brokers for 8 years and in this time we have been able to significantly reduce our travel spend, introduce a travel policy (we did not have one previously), reduce our cancellation costs and experience a service that is top class.” In this Covid world I am so glad we have this expertise and resources at our disposal.”

Dee Margetts – Office Manager at Living Turf Pty Ltd, Living Turf Pty Ltd
  • “The Accommodation Brokers has been Hydac Internationals accommodation agent for many years and the service provided has far exceeded any of our expectations. The overall service that TABS provides covers all our requirements and the responsiveness to our varied and often last minute requests, both from an account management and travel booking perspective is tremendous as our guy’s are constantly changing their needs.”
Eddie Alves - Senior Marketing Specialist, Hydac International Pty Ltd

“I cannot not thankyou enough, you and your team just keep on preforming for us.  When our teams have to be on site and they have a semi-trailer to cater for, your team always provides a solution, not only for the accommodation but the parking of the semi.  Please keep up the great work and if any body asks me about a travel agent to use, your name will be the first thing out of my mouth.”

Fiona Meikle - Financial Controller, GCD Exhibitions Pty Ltd

Frequently asked questions

Do you offer reports for our accommodation?2020-11-09T15:51:24+11:00

The Accommodation Brokers can supply monthly reports at NO COST to summarise all the bookings and expenditure for the previous month and year to date transactions.

How do we pay for the accommodation?2020-11-09T15:50:58+11:00

There is three ways that payment can be applied:

1) The Accommodation Brokers can open an account with your organisation and we will submit a monthly invoice for payment based on the accommodation or services used.

2) Your organisation submits a master credit card in which all transactions will be applied.

3) Your employees utilise their own corporate credit card for payment at the time of the booking.

Can I get a refund on a non-refundable rate?2020-11-09T15:50:31+11:00

In general the answer is no, however based on the circumstances relating to the cancellation suppliers will offer refunds if the reasons are valid.

What do I do if I’m travelling and an emergency or natural disaster occurs?2020-11-09T15:50:06+11:00

Because you are working with a travel management company, there is a risk management plan in place. We will contact your employer as soon as we are aware of the disaster and will inform all parties involved of necessary next steps.

I need to make a last minute cancellation or schedule change. What do I do?2020-11-09T15:49:38+11:00

You can either cancel your trip via email or call an agent to make the cancellation for you.

Are my trips insured?2020-11-09T15:49:12+11:00

We offer a number of insurance programs for our corporate clients. Contact your Professional Travel representative to learn more.

How can I book accommodation?2020-11-09T15:48:48+11:00

You can book your hotel, car arrangements or other ground arrangements over the phone or via email. We have a team available 24/7/365 to answer questions and provide assistance.

Can you help with reward programs for our staff?2020-11-09T15:48:17+11:00

The Accommodation Brokers run an Exclusive Leisure Travel Program that is only available to organisations that have partnered with us.  We offer a model that supplies the best prices for your employees or members which is not available to the general public.

We also offer venue finding and group travel services – please refer to services on the front page.

How can you save us money on our corporate accommodation?2020-11-09T15:47:49+11:00

Our affiliations with numerous buying networks worldwide allow us to negotiate exclusive accommodation rates for our clients. Our volume of accommodation bookings also allows us to have preferred arrangements with suppliers worldwide. We are constantly monitoring the landscape to ensure that our clients are getting the best market rates available.

What is the process when starting with a new client?2020-11-09T15:47:25+11:00

We first assess your accommodation history and any existing contracts you may have. This allows us to make recommendations about preferred partners as well as what type of travel policies your company should have in place with the goal of adding dollars to your bottom line. We then make sure that all employees have the understanding of how to book their accommodation needs.

What are your fees for booking Corporate Accommodation?2021-10-07T14:30:52+11:00

The Accommodation Brokers are paid a commission by the properties that we book on your behalf. We do not charge for our services. Bookings fee’s will apply if we have negotiated nett rates with the accommodation supply as part of the client contract – the booking fee is AUD $10.00 per room per night including GST. We offer one free amendment for individual bookings – a AUD $10.00 amendment fee will apply above the first free amendment. We do not charge cancellation fees for our services (please note based on the rate type you have purchased cancellation or amendment fees may apply from the supplier) and we do not charge administration fees or reporting fees for our services.

Why Should I use an Accommodation Management Company to organise my accommodation requirements?2020-11-09T15:46:28+11:00

In short, an accommodation management company saves you money, streamlines the booking process, manages accommodation travel spend and provides risk management solutions for employee travel.

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