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Services – Accommodation Management Meeting & Events2021-10-09T14:35:15+11:00

Specialists in Accommodation Management Meeting & Events

We work on your behalf, to find the best location, market price and terms & conditions based on your requirements.

The Accommodation Brokers specialise in purchasing and managing accommodation for all types of organisations be it Corporate, Associations, Sport, Religious, Education or Social.

We are ex-hoteliers with over 130 years’ experience in the industry and apply this wealth of knowledge to assist you with your accommodation needs.

Through our relationships, buying channels and volume buying we have access to over 1 million properties worldwide, giving us pricing and inventory that is not generally available to you.

Our Services

CLIENT BRIEFINGS

Obtaining a detailed brief from our clients to understand the desired outcomes of the event

Establish client timelines, destination and location, accommodation and budget requirements

Conduct debriefing after the event to ensure all parties were happy with the result

NEGOTIATE ACCOMMODATION PRICING AND BONUSES WITH SUPPLIERS

Source the correct number of accommodation providers based on the accommodation requirements for the event

Obtain accommodation pricing, plus bonus inclusions. These could include complimentary rooms & complimentary upgrades

NEGOTIATE ACCOMMODATION INVENTORY WITH SUPPLIERS

Negotiate with the accommodation suppliers the correct inventory  numbers & style for the event – hotel room, apartment, single or twin share

Special group check-in arrangements

NEGOTIATION CONTRACT TERMS & CONDITIONS WITH SUPPLIERS

We complete a comprehensive contract evaluation to minimize our clients risks which includes added clauses for full Covid 19 protection re cancellations due to lockdowns

Ensure deposit schedules and final payment deadlines from accommodation suppliers are met

YOUR BRANDED ACCOMMODATION ONLINE BOOKING PLATFORM FOR DELEGATES

Our own unique group/event accommodation online booking platform which displays all contracted properties, room types, pricing, terms & conditions, booking process and payment portal.

COMPREHENSIVE REPORTING & COMMUNICATIONS PROGRAM

Provide a comprehensive accommodation grid outlining all accommodation providers, dates, locations, pricing, inventory allotment and other offers

Providing a dedicated consultant to support our clients and their attendees during the booking process

Our Pricing

There is NO CHARGE to your organisation for these services. As a licensed Travel Agent our management fee is covered as part of the standard commission paid by the accommodation industry.

Our Technology

The Accommodation Brokers offer three types

A) Group/Event Accommodation Booking Platform

B) Group/Event Registration Platform

C) Group/Event Digital App Solution

Group/Event Accommodation Booking Platform

Our own unique group/event accommodation online booking platform displays all contracted properties, room types, pricing, terms & conditions, booking process and payment portal.

Seamless and Easy to Use!

Group/Event Accommodation Registration Platform

Our Registration Platform

  • Branded to your look
  • Designed to capture all your registration requirements – delegates, speakers, sponsors, paper/abstract submissions.
  • Easy to use and flexible design

Group/Event Accommodation Digital App Solution

Programs & Itineraries at the Tap of a Screen – Branded

  • Group Program and Itinerary
  • Who the group leader is and all their contact details.
  • Who the local ground handle is and all their contact details
  • All emergency contacts
  • All group requirements
  • Cost do apply to build your Group/Event App

What our clients have to say

The quality which sets your company above all others, in my view, is the professional and ethical way you do business. You and your staff have consistently delivered outstanding service over the last 17 years for the IWA. The flexibility of you systems and processes, the ease of communicating with you team and their dedication to IWA as a client is second to none.

Sharon Wilson - Executive Assistant to Chief Operating Officer , Hearing Australia Pty Ltd

I cannot compliment enough the professionalism shown by our organisation.  The way your manage our golf groups it just makes our group getaways a breeze to put together.  The pricing you always seem to get is just not available to us and when our members can use your registration platform which provides me with all the data I need to know and collects all the payments, it just makes my life so much easier.

Scott Fogg - Captain, Royal Canberra Golf Club

Richard, when you first presented your business to us 8 years ago I was happy to give you a trail run, well as mentioned 8 years later and we are still utilising your services. I can not thank you enough for the quality of service you and your team provide. Looking forward to the next 8 years.

Rob Cooper - Managing Director, Living Turf Pty Ltd

Natalie and the team, I really appreciate all your assistance and help in these complicated times. The way you were able to put everything into place in such as short time period made my job a lot less stressful, and I am grateful we had you taking care of the accommodation, great work!

Brian Harkin - Director Business Development , Concentrix Pty Ltd

Another tremendous and successful event. Thank you and your team for all the hard work, hundreds off phone call’s and not to mention the emails.  The success is in no small part to the communication and professional manner in which your team always shows.

Eddie Avles - Senior Marketing Specialist, Hydac International Pty Ltd

Some of our supply partners

Hilton Hotel Sydney

IHG Hayman Island Resort

Park Hyatt Sydney

Pullman Bunker Bay Resorts Margaret River

Crown Towers Hotel Melbourne

Hotel Novotel Barossa Valley Resort

Saffire Freycinet Lodge in Tasmania

Hilton Queenstown Resort & Spa

The St. Regis Hotel & Resort Bali

FREQUENTLY ASKED QUESTIONS
Your questions answered here, or call us!

Do you offer assistance with group luggage at our accommodation providers or at the airports? Is there a fee for this service?2021-09-22T15:03:29+10:00

We do offer this service for both check-in’s and check-out’s at accommodation providers and at the airports you are visiting.  A fee would apply on the amount of assistance is required – we would discuss this with you to advise our pricing for this service.

If we are require a full service for our group travel such as flights, passports, visa’s, accommodation, transfers and so on, do you handle this?2021-09-22T15:05:10+10:00

Yes – we certainly do – please refer to our Group Travel section on our website for full details or email bookings@theaccommodationbrokers.com.au with your requirements.

If we require assistance with tours or activities can you assist? Is there a fee?2021-09-22T15:06:13+10:00

Yes – most certainly – we have access to all types of tours and activities based on the location you have chosen.

We don’t charge a fee for this service. In line with standard industry practice, we earn a base 10% commission from the tour or activities providers involved.

Can you help with delegates room drops?2021-09-22T15:07:04+10:00

Yes – we can coordinate with the accommodation suppliers room drops – we do charge a small fee based on a per room charge depending on your requirements.

We might need assistance in organising transfers for our delegates. Do you cater for this and is there a fee?2021-09-22T15:07:51+10:00

Yes – like the accommodation we can organise the appropriate transfer operator and ensure they are of good quality. We don’t charge a fee for this service. In line with standard industry practice, we earn a base 10% commission from the transfer providers involved.

We’re after a range of accommodation for our delegates – 5 star hotels, budget motels and self-contained apartments, but all close to the venue and near public transport. Can you address all this?2021-09-22T15:08:35+10:00

Absolutely. We can source any number of venues within your specific brief and only make those that meet the brief available to delegates on your custom-designed accommodation group booking platform – our accommodation booking platform can be branded to your logo and look.

Do you manage delegate registration onsite for clients?2021-09-22T15:10:24+10:00

Yes – absolutely. We’ve been working in this industry for a long time and know the importance of first impressions and this invariably starts at the check-in desk. Let’s us know what your needs and we’ll design a solution to meet your requirements and budget.

I only need help arranging my conference, event or groups accommodation and delegate registration. Can you do just this?2021-09-22T15:11:33+10:00

Yes, we’re extremely flexible and can offer one or more of our services in any combination to suit your particular needs (and budget).

Is there a charge to utilise your registration platform?2021-09-22T15:14:57+10:00

If it is associated with us handling your accommodation or event there is no charge, however if you only wanted to use our registration platform we would discuss with you our service fee.

Is there a cost for the production and design of the Group/Event Accommodation Digital App Solution2021-09-22T15:18:04+10:00

Yes – there is a charge.  The cost will be based on what your requirements are.  Please reach out to bookings@theaccommodationbrokers.com.au so that we can assist you with this solution.

What is it going to cost me to have you organise just my delegates accommodation?2021-09-22T15:09:35+10:00

We don’t charge a fee for this service. In line with standard industry practice, we earn a base 10% commission from the accommodation providers involved.

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